Personal Assistant

Position Overview

We are seeking a highly capable, discreet, and dynamic Personal Assistant to support Shamayim Shacaro across all of his creative, educational, and commercial ventures. This role is deeply embedded in the daily operations, productions, and strategic flow of multiple companies, including:

  • SHAMAYIM Studios (Photography & Production Studios)

  • Shadai Magazine (Independent Fashion & Luxury Publication)

  • SHACARO (Luxury Apparel & Lifestyle Brand)

  • SOCA – The Shamayim Shacaro School of Creative Arts

This is a high-level support role, designed for someone who thrives in fast-paced, high-expectation creative environments and understands how to anticipate needs before they are spoken.

⚠️ Important: This is not a photography position. While you will be present on sets, productions, and creative environments, your role is operational, logistical, and administrative, not creative capture.

Key Responsibilities

Executive & Personal Support

  • Serve as the primary day-to-day support to Shamayim Shacaro, managing schedules, priorities, and logistics.

  • Anticipate needs during meetings, productions, travel, and creative sessions.

  • Handle confidential information with absolute discretion and professionalism.

  • Act as a gatekeeper, ensuring focus, efficiency, and protection of time and energy.

Production & Set Support (Non-Creative)

  • Assist on photo shoots, editorial productions, fashion campaigns, events, and school-related activations.

  • Manage call times, production schedules, run-of-show documents, and on-set flow.

  • Coordinate talent arrivals, transportation, meals, and basic hospitality.

  • Liaise with producers, assistants, stylists, models, editors, and vendors to ensure smooth execution.

  • Troubleshoot issues in real time with calm, solution-oriented thinking.

Business & Operations Assistance

  • Support operational needs across all companies, adapting to different workflows and cultures.

  • Assist with correspondence, document preparation, research, and internal communications.

  • Coordinate with operations managers, studio managers, and external partners.

  • Track deliverables, deadlines, and follow-ups across multiple active projects.

Travel & Logistics

  • Assist with domestic and international travel logistics including flights, accommodations, ground transportation, and itineraries.

  • Be available to travel for productions, retreats, fashion weeks, editorial shoots, and site visits.

  • Ensure travel documents, passports, and credentials are current and accessible.

Administrative & Errand Support

  • Run professional and time-sensitive errands as needed.

  • Assist with studio organization, office setup, and light inventory coordination.

  • Maintain order in fast-moving environments without micromanagement.

Required Qualifications

  • Must be 21 years of age or older

  • Valid driver’s license with clean driving record

  • Valid passport and ability to travel internationally

  • Exceptional organizational and time-management skills

  • Strong verbal and written communication skills

  • Calm under pressure with excellent problem-solving ability

  • High level of professionalism, discretion, and emotional intelligence

  • Ability to work long, irregular hours when required by production schedules

  • Tech-savvy and comfortable with calendars, email, documents, and digital tools

Preferred Experience

  • Previous experience as a personal assistant, executive assistant, or production assistant

  • Background in fashion, luxury, media, entertainment, or creative industries

  • Experience working on sets, events, or productions in a support capacity

  • Familiarity with high-end clientele, talent, and creative professionals

  • Comfort navigating both structured corporate environments and fluid creative spaces

Important Notes

  • This role requires flexibility, initiative, and thick skin.

  • You must be comfortable being present but not centered, proactive but not intrusive.

  • This position offers rare exposure to luxury fashion, publishing, education, and global creative production, but it is demanding and detail-heavy.

  • Advancement opportunities exist for candidates who demonstrate loyalty, excellence, and long-term commitment.

Ideal Candidate Profile

The ideal personal assistant is:

  • Highly observant

  • Solutions-driven

  • Energetically aligned with excellence and precision

  • Comfortable moving between boardrooms, studios, classrooms, and international locations

  • Grounded, reliable, and unflappable

If you are seeking a role that places you at the center of visionary creative enterprises while demanding the highest level of professionalism and accountability, this position offers a powerful opportunity for growth and impact.

APPLICATION