PERSONAL ASSISTANT — LOS ANGELES

SHAMAYIM Studios is seeking a reliable, highly organized Personal Assistant to support SHAMAYIM during upcoming Los Angeles productions on:

August 16 & 17, 2026

AVAILABILITY

  • Must be available for full production days on both dates

  • Must have reliable personal transportation

  • Must be comfortable driving throughout Los Angeles for production-related errands

  • Must be punctual, professional, discreet, and highly organized

  • Previous production, fashion, entertainment, hospitality, or personal assistant experience is preferred but not required

This position begins as a trial working relationship between SHAMAYIM and the selected Personal Assistant.

The purpose of the initial engagement is to determine whether there is a natural and productive working relationship between the assistant and SHAMAYIM before moving into a longer-term position.

Working directly with SHAMAYIM requires more than simply completing assigned tasks. The right person must be able to understand his working style, anticipate needs, communicate appropriately, protect his time, and complement his personality and approach to production.

The initial engagement will provide an opportunity for both SHAMAYIM and the assistant to evaluate:

  • Communication and working compatibility

  • Reliability and punctuality

  • Initiative and problem-solving

  • Ability to anticipate needs

  • Professionalism and discretion

  • Ability to work independently

  • Interaction with clients and creative teams

  • Ability to support SHAMAYIM without disrupting his creative process

  • Overall chemistry and long-term potential

This is not intended to be a traditional one-time assistant assignment. It is the first step in determining whether the relationship can develop into a long-term position with increasing responsibility.

For the right person, the opportunity can progress from Personal Assistant → Production Assistant → Senior Assistant → Executive Assistant to SHAMAYIM.

The initial engagement is therefore an opportunity for both sides to work together, evaluate the fit, and determine whether there is a foundation for something longer-term.

RESPONSIBILITIES

The assistant will help keep the production and SHAMAYIM's schedule running efficiently.

Responsibilities include:

  • Production-day assistance and general coordination

  • Picking up and returning wardrobe

  • Transporting wardrobe and production items

  • Running production-related errands

  • Assisting with transportation and logistics

  • Coordinating pickups and drop-offs

  • Helping keep the production area organized

  • Communicating with vendors, models, and creative team members when necessary

  • Assisting with behind-the-scenes content

  • Anticipating needs and handling small issues before they become problems

  • Supporting SHAMAYIM while allowing him to remain focused on the creative process

Required Qualifications

  • Must be 21 years of age or older

  • Must have a reliable vehicle (no public or shared transportation)

  • Valid driver’s license with clean driving record

  • Exceptional organizational and time-management skills

  • Strong verbal and written communication skills

  • Calm under pressure with excellent problem-solving ability

  • High level of professionalism, discretion, and emotional intelligence

  • Ability to work long, irregular hours when required by production schedules

  • Tech-savvy and comfortable with calendars, email, documents, and digital tools

THE ADVANCEMENT PATH

This position is intentionally structured as a career development pathway.

You will not be expected to walk in knowing how to function as an Executive Assistant to a creative entrepreneur.

You will learn.

Advancement will be based on competence, trust, initiative, consistency, and demonstrated ability.

  • Learning the SHAMAYIM Operating System

    The first stage is about observation and understanding.

    You will learn:

    • SHAMAYIM's schedule.

    • His preferences.

    • His communication style.

    • His workflow.

    • Production etiquette.

    • How SHAMAYIM Studios operates.

    • How to communicate with clients and collaborators.

    • How to prepare for productions.

    • How to anticipate basic needs.

    You will primarily assist with:

    • Scheduling.

    • Research.

    • Administrative tasks.

    • Errands.

    • Production preparation.

    • Travel preparation.

    • Basic communication.

    • Behind-the-scenes documentation.

    Primary objective: Become reliable.

  • Learning the Production Environment

    Once you demonstrate reliability, you begin working more directly within SHAMAYIM Studios productions.

    You will assist on:

    • Test shoots.

    • Model development sessions.

    • Editorial productions.

    • Creative projects.

    • Brand productions.

    You will learn how a production moves from concept to completion.

    Responsibilities increase to include:

    • Production coordination.

    • Team communication.

    • Call-time management.

    • BTS content.

    • Vendor coordination.

    • Model communication.

    • Studio preparation.

    • Production troubleshooting.

    You will begin learning how to identify problems before SHAMAYIM sees them.

    Primary objective: Become operationally useful.

  • Becoming an Extension of SHAMAYIM

    At this stage, you should understand how SHAMAYIM works well enough to anticipate many needs without being instructed.

    You may begin:

    • Managing portions of productions independently.

    • Coordinating vendors.

    • Managing communications.

    • Preparing travel itineraries.

    • Handling recurring administrative responsibilities.

    • Managing professional relationships.

    • Coordinating production teams.

    • Maintaining databases and schedules.

    • Managing BTS content workflows.

    • Following up on projects.

    • Protecting SHAMAYIM's time.

    SHAMAYIM should increasingly be able to focus on the creative work while you manage the surrounding infrastructure.

    Primary objective: Become proactive.

  • LEVEL 4 — EXECUTIVE ASSISTANT

    Becoming SHAMAYIM'S Operational Extension

    The final stage is not simply a promotion in title.

    It represents a significant level of trust.

    The Executive Assistant becomes responsible for helping manage the intersection of SHAMAYIM's:

    • Personal schedule.

    • Professional schedule.

    • Travel.

    • Productions.

    • Meetings.

    • Relationships.

    • Business obligations.

    • Creative projects.

    • Administrative responsibilities.

    At this level, you should be able to look at SHAMAYIM's calendar and understand what is coming before he does.

    You should know what information he needs before a meeting.

    You should know what needs to be confirmed before a production.

    You should know who needs to be contacted.

    You should know what can be handled without involving him.

    And most importantly:

    You should know when SHAMAYIM needs you to step forward and when he needs you to disappear into the background.

    Primary objective: Become indispensable.

ALIGNMENT

PERSONALITY + PASSION

  • The ideal candidate is:

    Observant
    You notice things.

    Proactive
    You act before being asked.

    Organized
    You know where everything is.

    Socially intelligent
    You understand people and situations.

    Discreet
    You know what stays private.

    Calm
    You do not add chaos to chaotic situations.

    Resourceful
    You figure things out.

    Professional
    You understand representation.

    Adaptable
    You can move between a luxury hotel, photography studio, airport, corporate meeting, and production set without missing a beat.

    Humble
    You understand that your role is to support the mission.

    Ambitious
    You want to grow into greater responsibility.

  • Required

    • Exceptional organizational skills.

    • Excellent verbal and written communication.

    • Strong interpersonal skills.

    • Professional appearance and demeanor.

    • Ability to manage multiple priorities.

    • Strong attention to detail.

    • Ability to maintain confidentiality.

    • Ability to work independently.

    • Ability to travel.

    • Comfortable working in fast-paced environments.

    • Strong problem-solving ability.

    • Reliable transportation where applicable.

    • Strong technology and computer literacy.

    • Comfortable using calendars, email, cloud storage, documents, spreadsheets, and communication platforms.

    Preferred

    • Previous personal assistant, executive assistant, production assistant, hospitality, luxury service, fashion, entertainment, or creative-industry experience.

    • Experience traveling for work.

    • Experience working with high-profile clients or executives.

    • Social media experience.

    • Smartphone photography/video experience.

    • Basic video editing.

    • Experience coordinating events or productions.

    • Experience working with creative professionals.

    Photography experience is not required.

    A strong understanding of people, organization, discretion, and service is more important.

  • Success in this position is not measured by how busy you look.

    It is measured by how much friction you remove.

    A successful assistant:

    • Prevents problems.

    • Anticipates needs.

    • Keeps information organized.

    • Protects SHAMAYIM's time.

    • Keeps productions moving.

    • Makes collaborators feel taken care of.

    • Maintains professional relationships.

    • Handles problems quietly.

    • Communicates effectively.

    • Requires less supervision over time.

    • Creates more capacity for SHAMAYIM to focus on his highest-value work.

    The ultimate measure of success is simple:

    Does SHAMAYIM's life work better because you are there?

    If the answer consistently becomes yes, advancement follows.

  • This position is intended for someone who wants to build a long-term professional relationship and grow with SHAMAYIM Studios.

    You will have the opportunity to gain exposure to:

    • Fashion photography.

    • Film production.

    • Creative direction.

    • Luxury branding.

    • Talent management.

    • Editorial production.

    • Commercial production.

    • International travel.

    • Business development.

    • Creative entrepreneurship.

    • Production management.

    • Executive operations.

    You will work directly alongside a creative entrepreneur whose businesses operate across photography, film, fashion, talent, publishing, education, and creative production.

    This is an opportunity to learn how the machine works from the inside.

  • Before applying, ask yourself:

    Can I make someone else's life easier without needing recognition for doing it?

    Can I anticipate what needs to happen instead of waiting to be told?

    Can I be trusted with access, information, people, and responsibility?

    Can I represent someone professionally while allowing them to remain focused on their work?

    Can I grow from assistant into operator?

    If the answer is yes, we want to hear from you.

    PERSONAL ASSISTANT → PRODUCTION ASSISTANT → SENIOR ASSISTANT → EXECUTIVE ASSISTANT

    The position begins with assisting SHAMAYIM.
    The goal is to become an extension of SHAMAYIM.

APPLICATION